Use global search by clicking the magnifying glass in the main menu.
Or alternatively, use the Ctrl+`/Cmd+` keyboard shortcut.
For items that are available account wide (such as assets and users), Global Search pulls results from your entire account. For items that are restricted to sites (such as pages and image files), the results depend on which site you run the Global Search from.
When entering search criteria, up to two variable characters are allowed (e.g., searching for "cat" returns "cats" but not "catalog").
Search results are sorted by type, with the first five results for each type displayed. Selecting an item brings up a preview for it and displays relevant information, depending on what the item is. For example, previewing an image file displays its location, last modified and last published date, and tags if any, while previewing a user shows the last login, user level, and contact info. Clicking the prompt in the bottom right corner ("Go to image," "Edit user," etc.) takes you to the item being previewed. Note: This option is not available for groups yet.
To view more than the first five results for a given type, click "SHOW ALL." This takes you to the Search Results page. The top-right corner lists the search criteria. Use the left-hand menu to switch the content type for which you want to view results.
The main region of the page lists the results for the selected content type, including the number of results. These items can be filtered further, as well as sorted by title/location, last modified date, and last published date. Clicking the name of the item takes you to it. Hovering over an item brings up the options to preview it, go to its location, or edit it as applicable.
Selecting the "Advanced" option from the Global Search modal brings up additional options:
Type: Select from the dropdown which type(s) of content you would like to search for. This applies only to text files, images, media, other binary files, and assets>.
Name: Enter your search criteria. Typing in this field brings up the Scope options below:
- Tags: Click or type in this field to bring up a list of all tags used in your OU Campus account. Select tags to apply them as filters to your search.
- Published Date: Select a range of last published dates to limit the search.
- Modified Date: Select a range of last modified dates to limit the search.
Select Apply to run the search.
Advanced search became integrated with Global Search when Global Search was introduced in version 10.7. For older versions of OU Campus, advanced search is an option when using the filter/quick search tool. Read the PDF on the old advanced search here.
Indexing is the process by which content is added to the search. For Global Search to work, the search functionality must be enabled at the site level and the index must be built. The steps are the same when a site index is rebuilt. Sites can be indexed by Level 10 administrators from site settings.