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Assets

Assets are a kind of reusable content in OU Campus that takes a single source of content and places it on as many pages as you want. Then, when the asset is edited and published, the content is automatically updated on all those pages. The different types of assets available also allow for some more complicated types of content than you can create in the page editor. You cannot edit an asset on a page, but must open the original asset to make and save any changes.

Users levels 1 through 10 can edit assets, and by default, users levels 4 and above can create new assets, but this ability can be granted to others as well. Assets are found in Content > Assets; from here they can be edited and managed. Level 10 users can disallow access to Content > Assets in account settings.

Assets belong to the sites they are created in, and can be locked to that site so they can't be used anywhere else. If they aren't locked, assets can be used in all sites in your account. The only exception is forms assets, which are never shared across sites.

There are six types of assets currently available:

  • Web Content: Web content assets are used for entering HTML-formatted text or media items such as images and videos.
  • Plain Text: Plain text assets are used for entering text without any formatting, though they are still affected by page styling.
  • Source Code: Source code assets are used for entering source code or scripts such as JavaScript or PHP.
  • Image Gallery (LDP): Image gallery assets are used for entering multi-image slideshows.
  • Form (LDP): Form assets are used for entering forms, surveys, and polls. A database is required to store form submissions.
  • Comments (LDP): Comments assets are unique in that they are not their own asset type; instead, they are a source code asset with code from the platform Disqus inserted.

LDP refers to Live Delivery Platform, a module available for purchase. The LDP assets (Forms, Image Gallery, and Comments) only work if LDP has been installed in your account.

Use On Pages

Assets are added to pages while you are editing the content. To add an asset to a page:

  1. While in an open editable region, click the "Insert Asset" icon (A white puzzle piece with a chain link icon or A cycling arrows icon).
  2. Choose an asset from the "Select Asset" box. You can filter assets by tag, type, or name.
    • Form assets are site-specific and only appear if you're editing a page in the site they were created in. Other assets may be locked to site as well.
  3. Click on Insert to place the asset into the page.
  4. When editing a page, the asset shows up as a striped box, to indicate that the asset cannot be edited.
    Text that reads "Asset_39" is inside a gray-and-white-striped box
  5. However, when you preview the page, the asset content is displayed.

Assets can also be inserted directly into source code while editing it. This enters the asset tag into the source code, like inserting a link or image.

A screenshot of source code with an orange arrow pointing to an asset tag.

Additionally, some page designs have editable regions that are asset-only. When you click the button to open an asset-only region, the asset chooser opens, and you can pick the asset that goes into the region.

Manage

Content > Assets shows a list of all assets in the account. Assets can be filtered by name or tag, and sorted by name, tag, status, last modified date, and the site they were created in. Icons denote what type each asset is:

Five gray boxes in a horizontal row, containing the following: A gridded globe icon and the text "Web Content"; a page with content icon and the text "Plain Text"; a greater-than and less-than symbols icon and the text "Source Code"; a landscape photo icon and the text "Image Gallery"; a bulleted list icon and the text "Form"

Hover over an asset for menu options. Depending on your user level and access settings, some of these options may not be available.

  • Edit: Asset*, Properties*, Access
  • Review: Preview, Save Version*, Versions*, Log
  • Publish: Publish, Schedule, Submit for Approval*
  • File: Rename, Copy, Delete

*Only available if the asset is checked out.

Please see the individual asset pages for information on editing each asset type.

Renaming and copying assets are very simple actions. Unlike a file, an asset has no published URL and pages link to it using the asset tag, so renaming an asset does not affect any other files.

Copying an asset creates a duplicate of it. Edit the asset name so it is not the same as the original asset, and choose the target site (that it will be locked to should you choose so).

Delete

Deleting an asset removes it from every file it was added to. Identify these pages using the Broken Pages report. On individual pages, broken assets are identified with red highlighting or a *** Broken *** message.

Asset deletion is a permanent action and deleted assets cannot be restored. Users levels 9 and 10 have the default ability to delete assets, and lower level users can be granted that permission.

Properties

Assets have general properties similar to page properties that set basic information about the asset. Open properties by either:

  • In Content > Assets, hover over a checked-out asset and select Edit > Properties.
  • While viewing a checked-out asset, click "Properties" in the top toolbar and "General Properties" in the left-hand menu.

The properties available for assets are:

  • Name: The user-friendly asset name.
  • Description: A short description of the asset's functionality.
  • Tags: Define new tags or use existing tags, which are used for filtering.
  • Lock to Site: By default, the asset is available to all sites within an account. To limit the asset to the site it was created in, select the checkbox for this option.
    • Form and gallery assets are always locked to site and cannot be unlocked.
    • If the asset has been placed on pages in other sites in the account and is then locked to site, it still appears on those pages and is updated when republished.
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