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Users

There are eleven user levels in OU Campus (0 to 10). Each user level has inherent permissions for different functions in OU Campus, with additional options for adding or taking away permissions.

Users are managed from Setup > Users. In addition to creating new users and modifying existing users, you can delete users and reset users locked out of their accounts. You can also create a group from existing users.

Delete a user by hovering over them in the list and clicking Delete, or delete multiple users by selecting their checkboxes and clicking Delete in the blue header bar. Deleting a user permanently removes them from the system, including any groups, and checks back in any content they were working on.

 Users can lock themselves out of their account if they fail more login attempts than the amount set in account settings. Locked-out users are indicated with a red lock icon. To allow them to log in again, hover over the user and click Reset. Their password remains the same as it was before.

If your account isn't using an external authentication service, you can also change the user's password in their settings. You then have to communicate the new password to the user. Users can also reset their own passwords when logging in.

Creating a New UserLink to this section

To make a new user:

  1. Navigate to Setup > Users.
  2. Click the green +New button.
  3. Fill out the user information as necessary. The next section of this page contains detailed breakdowns of each field available.
  4. The "New User Options" are only available when creating a user. These are:
    • Create Group: Check to automatically create a group with just this user in it.
    • Assign to Groups: Choose any groups to add the user to. The user's group membership can be edited later as well.
    • Send Welcome Message: Check to send an email to the user, welcoming them to the OU Campus account and providing their username and login URL. This is only available if an email address has been defined for the user.
    • Send Password in Welcome Message: If you are sending them a welcome email, and their password is set in OU Campus and not via an external service, check this to include their password in the welcome email.
    • Additional Message to User: If you want, enter any additional information to the user here.
  5. Click Create.

User SettingsLink to this section

All users can modify their own password (if no external authentication system is being used), first and last name, phone number, and email, by clicking on their name and icon in the main menu bar. All other settings can only be changed by level 10 users.

Your user avatar is set via the third-party Gravatar, as long as your email address for your OU Campus account matches the email of your Gravatar account.

All user settings can be changed at any time.

  • User Information
    • Username*: Must be between four to thirty-two characters, containing only letters, numbers, or underscores. If your account uses an external authentication system, it must match the user's name in that system.
    • Password: May be up to thirty-two characters long and is case-sensitive. If using LDAP or to keep the current password (if editing an existing user), keep this field blank. This field is hidden if CAS or Shibboleth are in use, unless WebDav is enabled for the user.
    • First Name
    • Last Name
    • Phone: For your internal use only; OU Campus does not use phone numbers to contact users.
    • Email: External email address, for OU Campus to send system messages, including password resets and the welcome message for new users. Users without a valid email address will not receive password reset emails should they request one.
    • Assign to Groups: Shows which groups the user is part of, with the ability to add or remove them from existing groups.

    *Required.

  • Restrictions

    The available restrictions depend on the user's level. If a restriction isn't available, then whether user can perform that action depends on their user level.

    All users can publish, unless an approver is set.

    • User Level*: Sets the abilities of the user. Available levels are 0 through 10.
    • Approver: Assign a default approver to this user, for when they publish pages. This can be overriden by approvers set for sections or folders in access settings, or by being in a "Bypass Approval" group. Level 10 users can always ignore approvers.
    • Enforce Approver: If an approver is assigned, check this to prevent the user from changing who they send files to for approval.
    • Allow/Disallow Source: Give the user access to editing source code.
    • Allow Upload: Let the user upload files.
    • Allow Zip Import: Let the user use zip import.
    • Allow Overwrite: Let the user overwrite existing files when uploading.
    • Allow Delete: Lets the user delete or recycle files and assets.
    • Toolbar: Assign a customized toolbar to the user. This can be overridden by toolbars set in access settings.
    • Allow WebDAV Access: Let the user use WebDAV to connect to the staging server.
    • WebDAV URL: Autopopulated when the "Allow WebDAV Access" checkbox is selected. This URL is used when configuring settings for the WebDAV client. The WebDAV URL listed in this section is the path to the account, not the site. A specific site or folder can be appended to it and used for the WebDAV client configuration.

    *Required

  • User Preferences
    • Time Zone: Setting a time zone for the user overrides time zone settings at the account or site level, changing how dates and time stamps in OU Campus display to them. In the case of scheduled actions, the action takes place at the time the user set, in their time zone.
    • Locale: Formats the date and time stamps in OU Campus for the user.
    • Add to Dictionary: Allow the user to add words to the dictionary via spell check.
    • Failed Login Notification: Check to receive an email notification when a user locks themselves out by failing to log in too many times.
  • LDAP Configuration

    This panel only applies if LDAP authentication is being used.

    • Authentication Type: Specify the authentication type for LDAP:
      • Simple: plain text authentication via port 389
      • Simple (SSL): uses SSL to authenticate via port 636
      • Simple (StartTLS): uses TLS (SSL 3.0) to authenticate via port 636
        When using SSL or StartTLS, the SSL certificate needs to be submitted to the OmniUpdate support team for installation prior to using LDAP authentication. Should the certificate or hostname be changed, notify our support team at least twenty-four hours in advance so appropriate changes can be made. LDAP users won't be able to log in to OU Campus if the certificate or hostname don't match the current configuration of the LDAP server.
    • Hostname: The name of the LDAP server.
    • DN: The unique LDAP identifier for this user.

User LevelsLink to this section

User levels can be changed at any point, but changing the user level doesn't necessarily change the restrictions allowed for the user.

  • 0-Reviewer

    Typical user: Supervisors or department heads who don't edit pages, but want to review them before publish.

    Restrictions: Approver, Enforce Approver

    Content: Pages, Assets

    Reports: Required Actions, Checked-Out Content, Pending Approvals, Scheduled Actions

    Level 0 users can preview content to which they have access, but not edit it. They can publish, schedule, expire, and reassign pages. They also have access to versions and page check. They can view the RSS items and reminders of a page.

  • 1-Contributor 2-Contributor 3-Contributor 4-Contributor

    Typical user: Administrative staff who should be updating content but not creating new pages and material.

    Restrictions: Approver, Enforce Approver, Toolbar, Allow Source, Allow Upload, Allow Overwrite, Allow Delete

    Content: Pages, Assets

    Reports: Required Actions, Checked-Out Content, Pending Approvals, Scheduled Actions

    Contributors have the abilities of reviewers, plus the ability to update page content in the WYSIWYG editor. Creating new pages starts with level 4 users.

  • 5-Editor 6-Editor 7-Editor

    Typical user: General editors, often those who have experience in the CMS.

    Restrictions: Approver, Enforce Approver, Toolbar, Allow Source, Allow Upload (Level 5) or Allow Zip Import (Level 6/7), Allow Overwrite, Allow Delete

    Content: Pages, Assets

    Reports: Required Actions, Checked-Out Content, Recent Saves, Recent Publishes

    Editors have the abilities of contributors, plus the ability to make more enhanced changes to pages. They can access page parameters inherently, create new pages, and starting with level 6, upload files.

  • 8-Designer

    Typical user: Departmental administrators, often set as approvers for lower-level users.

    Restrictions: Approver, Enforce Approver, Toolbar, Allow Source, Allow Zip Import, Allow Overwrite

    Content: Pages, Assets

    Reports: Required Actions, Checked-Out Content, Recent Saves, Recent Publishes

    Designers can edit, upload, and other system tasks, including renaming, moving, copying, and deleting files, and changing access settings and groups to which they have access.

  • 9-Assistant Admin

    Typical user: High-level or reporting administrators.

    Restrictions: Approver, Enforce Approver, Toolbar, Disallow Source, Allow WebDAV Access

    Content: Pages, Assets, Snippets, Recycle Bin

    Reports: All reports (Required Actions, Checked-Out Content, Pending Approvals, Scheduled Actions, Site Check, Custom Reports, Recent Saves, Recent Publishes)

    Assistant administrators can edit (including source code inherently), upload, and other system tasks such as file management and assigning access settings. They can check in pages from other users and reassign pages in workflows. Access settings don't apply to them.

  • 10-Admin

    Typical user: System administrators.

    Restrictions: Toolbar, Allow WebDAV Access

    Content: All items (Pages, Assets, Snippets, RSS, Find and Replace, Recycle Bin)

    Reports: All reports (Required Actions, Checked-Out Content, Pending Approvals, Scheduled Actions, Site Check, Custom Reports, Recent Saves, Recent Publishes)

    Level 10 users control the configuration of the account and its users. They can go everywhere and do everything, including creating users and groups, workflow processes (including checking in and reassigning pages), editing site and account settings, running site scans and find and replace, and other site actions. They can also set up social media and RSS settings. They are the only users with access to the Setup menu. Access settings don't apply to them.