By continuing to use this site, you agree to the storing of first- and third-party cookies on your device to enhance site navigation; analyze site, product, and service usage; and assist in our marketing and promotional efforts. Cookie Policy

 
Skip to Content

Initial Site Setup

As you start working in OU Campus and getting familiar with the platform's administration, one of your first tasks is getting the site set up and ready for your content editors to come in and start making changes.

Below are some common administrative functions to consider and configure before your content editors log in to your site.

You must be a Level 10 Administrator to access the Setup menu.

Page ChecksLink to this section

When you hit the Publish button for a page, a list of possible page checks appear in the Publish box. As an administrator, you can configure which checks appear and which do not.

  1. Navigate to Setup > Account.
  2. Scroll down to the Publish Settings panel.
    Publish Settings panel
  3. From the "Page Check Options" field, select the checkboxes next to the page checks you'd like shown in the Publish box.
  4. If you selected "Accessibility Check," choose the appropriate guideline from the "Accessibility Guideline" dropdown. Also select the problem severities you'd like reported from the "Accessibility Options" field.
  5. In the bottom right corner, click Save.

Single Sign-On (SSO)Link to this section

If your school uses CAS or Shibboleth as an SSO solution, you can configure OU Campus to use that platform's login/logout processes. If your school uses LDAP, you'll need to configure that to your individual user profiles.

  1. Navigate to Setup > Account.
  2. Scroll down to the Login Page panel.
    Login Page panel
  3. In the "CAS or Shibboleth URL" field, add your school's SSO login URL.
  4. In the "Logout URL" field, add your school's SSO logout URL.
  5. In the bottom right corner, click Save.

Account-wide Auxiliary SitesLink to this section

If your school has separate media servers, you can grant your OU Campus site access to these auxiliary sites, allowing you to reference images or other content on that separate server.

  1. Navigate to Setup > Account.
  2. Scroll down to the Auxiliary Sites panel.
    Auxiliary Sites panel
  3. Click the +Add button.
  4. Add the appropriate server information to the New Auxiliary Site box.
  5. In the bottom right corner, click Save.

Content located in auxiliary sites isn't handled by OU Campus' dependency manager. Any changes to content names or locations within the auxiliary site need to be updated manually on OU Campus pages.

Add-OnsLink to this section

Add-Ons are like global bookmarks within OU Campus. As an administrator, you can configure add-ons which are visible to either your entire user base or only to administrators.

  1. Navigate to Setup > Account.
  2. Scroll down to the Add-Ons panel.
    Add-Ons panel
  3. Click the +Add button.
  4. In the New Add-On box, enter the "Name" and a fully qualified "URL."
  5. Select "Admin Access Only" and "Open in New Window" as appropriate.
  6. In the bottom right corner, click Save.

Final CheckLink to this section

When page checks are configured to display, they do not run by default. By enabling and configuring final check, you can force specific checks to run and dictate whether your content editors can click the Publish button if checks fail.

  1. Navigate to Setup > Site.
  2. Hover over the appropriate site row, hover over Edit, and click Site.
    Site Edit Hover Menu
  3. Scroll down to the Publish Settings panel.
    Site Publish Settings panel
  4. Select the checkbox in the "Final Check" field.
  5. In the "Field Check Options" field, select the checkbox(es) next to the page checks you'd like to automatically run.
  6. In the "Enable Publish Button" field, select "Only when conditions are met" if you'd like to restrict the Publish button from being available if checks fail.
  7. If you selected "Only when conditions are met," select the checkbox(es) next to the the page checks which would need to pass in order for the Publish button to be available.
  8. In the bottom right corner, click Save.

WYSIWYG EditorLink to this section

As an administrator, you can restrict the abilities of your content editors when inserting images into a page. There are three settings which you should consider and configure during your initial site setup.

  • Decorative images are images which do not require the "Description" field when inserted into a page. Images without a description won't have alt text which is used for accessibility purposes.
  • Image resizing is the ability to change the size of an image on a page.
  • Image alignment is the ability to change the alignment of an image in relation to text on a page (e.g., float left or float right).
  1. Navigate to Setup > Site.
  2. Hover over the appropriate site row, hover over Edit, and click Site.
    Site Edit Hover Menu
  3. Scroll down to the WYSIWYG Editor panel.
    WYSIWYG Editor panel
  4. If you'd like to enable decorative images, choose "Admin Only" or "All Users" as appropriate in the "Decorative Images" dropdown.
  5. If you'd like to prevent image resizing, select the checkbox in the "Disable Image Resizing" field.
  6. If you'd like to restrict image alignment, select the checkbox in the "Disable Image Alignment Menu" field.

File Naming ConventionsLink to this section

As an administrator, you can restrict the allowed characters when a user in OU Campus creates or renames pages and files.

  1. Navigate to Setup > Site.
  2. Hover over the appropriate site row, hover over Edit, and click Site.
    Site Edit Hover Menu
  3. Scroll down to the File Naming panel.
    File Naming panel
  4. In the "File Name Regex" field, enter an appropriate regular expression which characterizes the restriction you'd like to put in place.
  5. If the regular expression you entered describes characters you'd like to disallow, select the checkbox in the "Filename Must NOT Match Regex" field.
  6. In the "Regex Description" field, enter a plain language description of what is or is not allowed.
  7. In the bottom right corner, click Save.

Text entered into the "Regex Description" field is used as the failure message in the event a user enters a file name that conflicts with the file naming convention.

Binary File Naming ConventionsLink to this section

As an administrator, you can restrict the allowed characters when a user in OU Campus uploads or renames binary files (e.g., images, documents).

  1. Navigate to Setup > Site.
  2. Hover over the appropriate site row, hover over Edit, and click Site.
    Site Edit Hover Menu
  3. Scroll down to the Binary File Naming panel.
    Binary File Naming panel
  4. In the "Binary File Name Regex" field, enter an appropriate regular expression which characterizes the restriction you'd like to put in place.
  5. If the regular expression you entered describes characters you'd like to disallow, select the checkbox in the "Binary File Name Must NOT Match Regex" field.
  6. In the "Binary Regex Description" field, enter a plain language description of what is or is not allowed.
  7. In the bottom right corner, click Save.

Text entered into the "BInary Regex Description" field is used as the failure message in the event a user enters a file name that conflicts with the binary file naming convention.

Site-wide Auxiliary SitesLink to this section

If your school has separate media servers, you can grant the current OU Campus site access to these auxiliary sites, allowing you to reference images or other content on that separate server.

  1. Navigate to Setup > Site.
  2. Hover over the appropriate site row, hover over Edit, and click Site.
    Site Edit Hover Menu
  3. Scroll down to the Auxiliary Sites panel.
    Site Auxiliary Sites panel
  4. In the "Auxiliary Sites" field, click the +Add button.
  5. Add the appropriate server information to the New Auxiliary Site box.
  6. In the bottom right corner, click Save.

Publish TargetsLink to this section

Publish targets are server locations where OU Campus content can be published. These are in addition to your primary production server.

  1. Navigate to Setup > Site.
  2. Hover over the appropriate site row, hover over Edit, and click Site.
    Site Edit Hover Menu
  3. Scroll down to the Auxiliary Sites panel.
    Site Auxiliary Sites panel
  4. In the "Publish Targets" field, click the +Add button.
  5. Add the appropriate server information to the New Publish Target box.
  6. In the bottom right corner, click Save.

Custom ToolbarsLink to this section

The toolbars present when editing pages are customizable and you can configure them for individual users or for individual pieces of content.

  1. Navigate to Setup > Toolbars.
  2. In the top right corner of the screen, click the +New button.
  3. In the Settings panel, in the "Toolbar Name" field, enter a public name for this custom toolbar.
    Custom Toolbar Settings panel
  4. In the Buttons section, select the checkboxes associated with icons you'd like to include in this custom toolbar. Deselect the checkboxes associated with icons you'd like to remove.
  5. In the Options section, within the "Paste" field, choose the radio button next to the appropriate paste option.
  6. In the bottom right corner, click Create.

To assign a custom toolbar to a user

  1. Navigate to Setup > Users.
  2. Click on the name of an existing user to open his/her user profile.
  3. Scroll down to the Restrictions panel.
    User Restrictions panel
  4. From the "Toolbar" dropdown, select the appropriate custom toolbar.
  5. In the bottom right corner, click Save.

To assign a custom toolbar to a page or file

  1. Navigate to Content > Pages and find the page or file you'd like to associate with a custom toolbar.
  2. Hover over the file, hover over Edit, and click Access.
    Edit Access Hover Menu
  3. In the Access Settings box, from the "Toolbar" dropdown, select the appropriate custom toolbar.
    Page Access Settings box
  4. In the bottom right corner, click Save.

Template GroupsLink to this section

There may be sections within your OU Campus site where only certain types of pages should appear (e.g., only News Articles should appear in the News section). Template groups allow you to create a subgroup of your available templates so only specified options are available in different sections of your site.

  1. Navigate to Setup > Templates.
  2. From the left side menu, click Template Groups.
  3. In the top right corner of the screen, click the +New button.
    New Template Group panel
  4. In the "Name" field, enter a name for this template group.
  5. Select the checkboxes associated with templates you'd like included in this template group.
  6. In the bottom right corner, click Create.

To assign a template group to a section

  1. Navigate to Content > Pages and find the section you'd like to associate with a template group.
  2. Hover over the content's row, hover over Edit, and click Access.
    Folder Edit Access Hover Menu
  3. In the Access Settings box, from the "Template Group" dropdown, select the appropriate template group.
    Folder Access Settings box
  4. In the bottom right corner, click Save.

Custom DictionaryLink to this section

OU Campus has a standard built-in dictionary, but many schools have unique acronyms, abbreviations, and language. You can configure your custom dictionary to accept these words and avoid the spell check flagging them as misspelled.

  1. Navigate to Setup > Custom Dictionary.
  2. From the left side menu, click Account Dictionary.
  3. From the language listing, select the appropriate language.
  4. In the top right corner of the screen, click the +Add button.
    Add to Account Dictionary box
  5. Enter your school's unique words. Hit Enter/Return or use a comma between words when entering multiple words.
  6. In the bottom right corner, click Save.

Third Party ServicesLink to this section

OU Campus can be configured to work with multiple third party services for various purposes.

  • Connect to Google Analytics to display analytics data in the Page and Site Analytics gadgets.
  • Connect to Facebook to post to a Facebook page when pages are published.
  • Connect to Twitter to post to a Twitter account when pages are published.
  • Connect to YouTube to link your school's YouTube channel with the YouTube gadget.
  1. Navigate to Setup > Google Analytics, or > Facebook, or > Twitter, or > YouTube.
  2. In the top right corner of the screen, click the +New button.
  3. In the pop up window, enter your third party service login credentials.
  4. Click Allow on any applicable authorization windows.
  5. In the "Available To" field, specify the group who should have access to this third party service.
  6. In the bottom right corner, click Save.

Extension AllowancesLink to this section

As an administrator, you can specify which file extensions are or are not allowed in specific sections of your site. This allows you to control the organization of your site content (e.g., only allowing images to be uploaded into specific image folders).

  1. Navigate to the Pages list showing section you'd like to associate with an extension allowance.
  2. Hover over the content's row, hover over Edit, and click Access.
    Folder Edit Access Hover Menu
  3. In the "Extensions" field, enter the file extensions you'd like to allow or disallow. Add a comma between extensions when entering multiple extensions.
    Folder Access Settings box
  4. Choose the appropriate radio button to either "Allow Only These Extensions" or "Disallow These Extensions"
  5. In the bottom right corner, click Save.

Directory VariablesLink to this section

Depending upon your school's web site design and OU Campus implementation details, you may have directory variables which you can set. Often times, directory variables allow you to control the actions or display of web pages in specific sections.

  1. Navigate to the Pages list showing section you'd like to associate with a directory variable.
  2. Hover over the content's row, hover over Edit, and click Access.
    Folder Edit Access Hover Menu
  3. Scroll down to the Directory Variables section.
    Directory Variables
  4. Click the +Add button to add a new directory variable to this section.
  5. In the "Create New Variable" field, either choose the appropriate option from the dropdown menu or enter the name of the directory variable.
  6. In the "Value" field, enter the appropriate input.
  7. In the bottom right corner, click Save.

You can find details about any directory variables associated with your school's implementation in your developer notes.