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Tags

Tags are used to sort and filter pages and files, components, and assets to make them easier to locate within the OU Campus interface and file system (this does not affect search on your live website). They can be grouped into collections. Collections can be used to set a group of tags as filtered tags in a particular section.

Once created, tags and collections are applied to files in the file properties and to folders in the tag access settings.

Setup > Tags shows every tag and collection in the account.

New Tags and CollectionsLink to this section

Create new tags in page parameters, if the available tags aren't restricted by tag access settings, and in Setup > Tags, as follows:

  1. Click +New.
  2. Click the dropdown to select "Tag."
  3. Type the tag name.
    • Tags can include lowercase and uppercase letters, numbers, spaces, punctuation, and special characters.
  4. Click Create.

Create collections from Setup > Tags, as follows:

  1. Click +New.
  2. Click the dropdown to select "Collection."
  3. Type the collection name.
    • Collections and tags can't share the same name.
  4. Click the "Tags" field to select or type the tags to add to the collection.
  5. Click Create.

Alternatively, when in Setup > Tags, select the tag checkboxes, click Create Collection in the list header.

Managing Tags and CollectionsLink to this section

Edit tags and collections as follows:

  1. Navigate to Setup > Tags.
  2. Click the More Actions More Actions menu menu for the tag or collection.
  3. Click Edit to change the name or type of tag or collection.
    • Editing a tag updates it for pages or assets it is applied to.
  4. Click Save.

Disable tags and collections as follows:

  1. Navigate to Setup > Tags.
  2. Click the More Actions menu for the tag or collection.
  3. Click Disable to make the tag or collection unavailable for use.
    • Disabled tags in use appear inactive on content and are not available in searches.
    • Click Enable to make disabled tags available for use. Enable does not restore tags to content.
  4. In the "Disable Tag" box, click Disable.

Delete tags as follows:

  1. Navigate to Setup > Tags.
  2. Click the More Actions menu for the tag or collection.
  3. Click Delete to remove a tag from all content.
  4. In the "Delete Tag" box, click Delete.

To disable or delete multiple tags and collections, select the tag and collection checkboxes, click Disable or Delete in the list header.


Merge tags to combine two or more into a single tag, as follows:

  1. Select the checkboxes for the tags to merge.
  2. Click Merge in the list header.
  3. Click the dropdown to select a tag to merge into.
  4. Click Merge.

Tags in use are replaced with the merged tag and disabled. Click Enable to make disabled tags available for use. Enable does not restore tags to content.