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Page, Folder, and Site Access Settings

The settings for page and file, folder, and site access are similar and use inheritance and precedence. Access settings at the page level override those at the folder and site levels. Edit access settings as follows:

  1. Open the page or file.
  2. Click Properties > Access.

or

  1. Navigate to Content > Pages and find the appropriate page or file.
  2. Click the More Actions More Actions Menu menu.
  3. Click Edit > Access.
  1. Open the folder.
  2. From the navigation breadcrumb, click Access Settings.

An arrow points to the Access Settings button. 

or

  1. Navigate to Content > Pages and find the appropriate folder.
  2. Click the More Actions More Actions Menu menu.
  3. Click Edit > Access.
  1. Navigate to Setup > Sites.
  2. Click the More Actions More Actions Menu menu.
  3. Click Edit > Site Access.

Settings Reference GuideLink to this section

The following is a list of all available access settings, for all items in the file structure. Depending on the content type and your user level, not every option is available for editing; some settings can only be modified by level 10 users. 

SettingDescriptionAvailability
Folders and SitesPagesBinary FilesLevel 10 only
Recursive Modification
  • Apply all Settings to the Root Folder Only/Apply All Settings to This Folder Only: Non-recursive. The changes only affect the folder and any items created in it going forward.
  • Apply Selected Settings to All Existing Files and Folders in the Site/Apply Selected Settings to This Folder and All Enclosed Files and Folders: Recursive. The changes immediately affect the folder and all items it currently contains, as well as any new ones in the future.
 √      
Access Group The group with rights to edit the content. √ √ √  
Approver Require users to submit content (either the page or any files within the folder or site) to an approver for publication. Choose one user; this is the default approver. Users can choose another user to submit to (unless approver is enforced), but cannot publish on their own. √ √ √ √
Enforce Approver Select "Yes" and users can only submit files for publication to the specified approver. √ √ √ √
Bypass Approval Choose a group that can publish content without needing an approver. Level 10 users bypass approval even if they aren't in the group. √ √ √ √
Template Group Choose which template group is available for making new content. √      
Extensions Allow or disallow file types. Enter the extensions that you want to define (e.g. "jpg, png, gif"). √     √
Image Size Set Apply an image size set to the folder to create copies of images with predetermined sizes on image upload. √     √
Toolbar Set a custom toolbar for editing content. √ √    
RSS Feed Associate an RSS feed with the content. Items created from associated pages are published to that feed. √ √    
URL Type Define how URLs in the content are rendered (compliant with dependency manager).
  • Absolute: Full URLs, e.g. https://gallena.edu/departments/art/index.html.
  • Root-Relative: Begins the URL after the base domain of the site, e.g. /departments/art/index.html.
  • Page-Relative: Begins the URL after the current folder location, e.g. /index.html.
 √ √   √
Publish to Production Permit or disable the content from publishing to the production server. √ √ √  
Exclude Search Hide the content from global search. √ √ √  
Exclude from Sitemap Hide the content from being included in the XML sitemap. √ √ √ √
Trigger Webhooks Toggle on to send data to the webhook URL whenever a file in the folder is published. 
  • If you only want specific files in the folder to trigger a webhook, toggle webhooks to on for that folder and then modify the webhook script or code to respond only to those specific files.
  • If a child folder is toggled on but its parent folder is toggled off, publishing the folder or files within the child folder still triggers the webhook.

If no webhook has been added in account settings, this option appears greyed-out.

 √     √
Directory Variables In addition to any inherited directory variables, define variables for the folder to control additional settings. √      

Editable RegionsLink to this section

Edit the source code of pages to add access settings to the editable regions of the page. Add group="xxxxxx" in the <ouc:div> tag, where xxxxxx is the name of the group you want to have access. You can also edit template (TMPL) files so all pages created from that template automatically have that access setting.

If you enter a group name that doesn't match an existing group in your account, access is automatically restricted to administrators (level 9 and 10 users) only.

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