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Page, Folder, and Site Access Settings

The access settings for pages, folders, and sites use the same options, with some minor differences between the three content types. In fact, when dealing with access, it is helpful to think of each site as a large folder that contains all the folders and files within, with the same properties as subfolders.

Remember the principles of inheritance and precedence when configuring access settings. Access settings at the page level override those at the folder level (though if users don't have have access to the folder, they won't be able to open it to see the folders and files within).

To open page access settings:

  1. Navigate to Content > Pages.
  2. Find the page you want to edit.
  3. Hover over the page and select Edit > Access
    OR
    Open the page and select Properties > Access.
  1. Navigate to Content > Pages.
  2. Find the folder you want to edit.
  3. Hover over the folder and select Edit > Access
    OR
    Open the folder and hover and click its name in the breadcrumb above the page list.

A cursor hovers over the name of a folder, after a home icon. A bubble above reads "Click for access settings."

  1. Navigate to Setup > Sites.
  2. Hover over the site and select Edit > Site Access.

Settings Reference Guide

The following is a list of all available access settings, for all items in the file structure. Depending on the content type and your user level, not every option is available for editing.

  • Recursive Modification
    • Apply all Settings to the Root Folder Only/Apply All Settings to This Folder Only: Non-recursive. The changes only affect the folder and any items created in it going forward.
    • Apply Selected Settings to All Existing Files and Folders in the Site/Apply Selected Settings to This Folder and All Enclosed Files and Folders: Recursive. The changes immediately affect the folder and all items it currently contains, as well as any new ones in the future.
  • Access Group: The group with rights to edit the content.
  • Approver*: Require users to submit content (either the page or any files within the folder or site) to an approver for publication. Choose one user; this is the default approver. Users can choose another user to submit to (unless approver is enforced), but cannot publish on their own.
  • Enforce Approver*: Select "Yes" so that users can only submit files for publication to the specified approver.
  • Bypass Approval*: Choose a group that can publish content without needing an approver. Level 10 users bypass approval even if they aren't in the group.
  • Template Group: Choose which template group is available for making new content.
  • Extensions*: File types can either be allowed or disallowed. Enter the extensions that you want to define (e.g. "jpg, png, gif").
  • Toolbar: Set a custom toolbar for editing content.
  • RSS Feed: Associate an RSS feed with the content. Items created from associated pages are published to that feed.
  • URL Type*: Define how URLs in the content are rendered (compliant with dependency manager).
    • Absolute: Full URLs, e.g. https://gallena.edu/departments/art/index.html.
    • Root-Relative: Begins the URL after the base domain of the site, e.g. /departments/art/index.html.
    • Page-Relative: Begins the URL after the current folder location, e.g. /index.html.
  • Exclude Search: Hides the content from global search.
  • Exclude from Sitemap*: Hides the content from being included in the XML sitemap.
  • Directory Variables: In addition to any inherited directory variables, define variables for the folder to control additional settings.
    *Available to Level 10 users only.

Editable Regions

The source code of pages can be edited to add access settings to the editable regions of the page. Add group="xxxxxx" in the <ouc:div> tag, where xxxxxx is the name of the group you want to have access. This can also be done to TMPL files so all pages created from that template automatically have that access setting.

If a group name is entered that doesn't match an existing group in your account, then the access is automatically restricted to administrators (level 9 and 10 users) only.

Binary Files

Binary files such as images and PDFs have a limited set of the access settings available to pages. They are:

  • Access Group: The group with rights to edit the content.
  • Approver*: Require users to submit the content to an approver for publication. Choose one user; this is the default approver. Users can choose another user to submit to (unless approver is enforced), but cannot publish on their own.
  • Enforce Approver*: Select "Yes" so that users can only submit files for publication to the specified approver.
  • Bypass Approval*: Choose a group that can publish content without needing an approver. Level 10 users bypass approval even if they aren't in the group.
  • Exclude Search: Hides the content from global search.
  • Exclude from Sitemap*: Hides the content from being included in the XML sitemap.
    *Available to Level 10 users only.

To edit the access settings for a file:

  1. Navigate to Content > Pages.
  2. Locate the file you want to edit.
  3. Hover over the file and select Edit > Access
    OR
    Open the file and select Properties > Access.