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Asset Access Settings

Assets have two level of access settings that control their permissions, similar to page settings. Each asset has its own access settings that can be set in its properties. In addition, asset access settings can be defined for the entire site.

Per Asset

To edit access settings for an individual asset:

  1. Navigate to Content > Assets.
  2. Hover over an asset and select Edit > Access
    OR
    Hover over the asset name and select Properties.
  3. The available settings are:
    • Access Group: The group that can edit the asset.
    • Available To: The group that can insert this asset on pages and in other content types. Those that don't won't see it as an option when choosing assets.
    • Approver: Assign an approver to the asset. Any user publishing the asset must submit it to an approver.
    • Enforce Approver: Select "Yes" to prevent users from choosing a different approver than the one assigned.
    • Bypass Approval: Select a group that doesn't need to submit the asset for approval when publishing.
  4. Click Save.

Per Site

To edit the asset access settings for the site (Level 10 users only):

  1. Navigate to Setup > Sites.
  2. Hover over the site and select Edit > Asset Access.
  3. Choose whether to apply the settings non-recursively (only to new assets) or recursively (to all current and new assets).
  4. Set the asset access settings:
    • Access Group: The group that can edit the asset.
    • Available To: The group that can insert this asset on pages and in other content types. Those that don't won't see it as an option when choosing assets.
    • Approver: Assign an approver to the asset. Any user publishing the asset must submit it to an approver.
    • Enforce Approver: Select "Yes" to prevent users from choosing a different approver than the one assigned.
    • Bypass Approval: Select a group that doesn't need to submit the asset for approval when publishing.
  5. For each asset type, select the group that can create assets of that type.
  6. Click Save.
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