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  LAST UPDATED
12/20/2012

File Operations

Additional functionality for pages can be seen under Content > Pages. A few of the icons in this view represent the same functionality as those page actions that are found when editing, previewing, or publishing a page. This is the default screen shown when navigating to Content > Pages.

Content > Pages View

It can also be shown by clicking a green arrow to expand from the split-screen; for example, when in Preview or Edit mode, or when editing in the WYSIWYG.

Split Screen Preview

Similarly to page actions, file operations are available based on user level and administrator-assigned functionality. The images included above provide a glimpse to all available functionality, it may or may not be what a particular user actually sees.

Pages are marked as “checked out” when they are locked to a user. There are multiple reasons that a page will appear as checked out to a user, and there are different indicators to help make clear why a page is marked as checked out, and whether or not the page is checked out to another user or the logged in user.

From within the folder structure view, the indicator for the status of a page in the workflow, including whether it is checked out or not, is found under the Edit column.

File Status Icons

Checked In File An unlit light bulb indicates that the page is checked in and can be checked out for editing.
Checked Out File A lit light bulb indicates that the page is checked out to the current user (the individual currently logged into, working in, and viewing OU Campus).
Checked Out to Another A red lock indicates that the page is checked out to another user. It is possible to hover over the lock to see to whom the page is checked out. This will appear in a little pop-up.
Gold Lock

A gold lock indicates that the page is checked out to the current user because the user has scheduled an action to occur. The action could be either a scheduled publish or scheduled expiration. The lock will appear as a red lock to all other users.

Scheduled Publish If the page is checked out due to a scheduled publish, in the Publish column, a calendar with a small, green plus sign will appear. This calendar icon can be clicked on by an administrator or the individual who scheduled the page to be published in order to change the publish date and time or to cancel the publish completely.
Schedule Minus If the page is checked out due to a scheduled expiration, in the Publish column, a calendar with a small, red minus sign will appear. This calendar icon can be clicked on by an administrator or the individual who scheduled the page to expire in order to change the expiration date and time or to cancel the expiration completely.
Thumbs Up A thumbs up indicates that the page is checked out to the current user as part of the workflow process. The page has been sent by another user for approval and should be reviewed for accuracy and completeness prior to being published.
Chat Bubbles Two chat bubbles indicate that the page is checked out to another user as part of the workflow process. The page is waiting for approval from that user. Hover over the chat bubbles to see to whom the page was sent for approval.

Checking a Page Back In

It is valuable to note that pages and assets stay checked out to the user until the user:

  1. Sends the page to another user for review.
  2. Publishes the page.
  3. Checks the page back into the system by clicking on the lighted (yellow) light bulb from either the folder structure or the Current Projects view found in the Dashboard > Current Projects tab.

Make sure to check the page back in once it can be made available to other users.

Icons Reference

Checked Out Icons

The functionality available depends upon user permissions and the file status of the page.

Checkbox

Checkbox Checkbox: The checkbox can be used to select several file at one time so that Copy, Move, Delete, or Publish can be performed on multi-files. The other areas of the Content > Pages screen are documented on the overview page for the Content Tab: Content Tab Overview

 

Type

 File Type Displays a representation icon for the file type, if known.

 

Name/Date

 Up a Directory Allows a user to navigate to a higher level in the file structure, if available.
Linked Filename File Name: If linked, a user can click to invoke edit mode. If dimmed or not linked, the file is not available to that user. For more information see: Pages Overview

 

Edit

Checked In File See: File Status Icons
  RSS Items Icon Items: Add or Edit RSS Items
  Edit Source Edit Source: Source Editor (if available)
  Edit Properties Edit Properties: Page Properties
  Schedule a Reminder Reminders: Schedule a reminder

 

Review

 Previewing a Page Preview: Preview a Page
 Comparing Files Compare: Comparing Pages
 Page Check Check Pages: Page Check

 

Publish

 Scheduling an Expire Expire: Scheduling an Expire
 Publishing a Page Publish: Publishing Overview

 

Admin

 Icon, Access Settings Access: Set Access Settings
 Viewing the Log File Log: Viewing the Log File

 

File

 Icon, File Operations, Backup Backup: Creates a version of the page
Icon, File Operations, Revert Revert: Reverts to a previous version of the page
  Icon, File Operations, Rename Rename: User levels 8, 9, and 10 have the ability to rename a file or directory
Icon, File Operations, Copy Copy: User levels 8, 9, and 10 have the ability to copy files or directory
  Icons, File Operations, Move Move: User levels 8, 9, and 10 have the ability to move files or directory
  Icons, File Operations, Recycle Bin Recycle (or Delete): User levels 8, 9, and 10 have the ability to recycle files or directory, if the Recycle Bin is configured for the site. Otherwise, files and directories will be automatically deleted.

 


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