BASICS

ADMINISTRATION

DEVELOPMENT

SUPER ADMIN

  LAST UPDATED
6/17/2013

Creating & Managing Assets

There are five methods by which an Asset can be created. This section will review the methods, as well as how to create, insert, and edit Assets. Level 4 users and above can create Assets, and the Assets can be set to be accessible to only a specific group.

Types of Assets

Asset Types

There are up to five Asset types available. When an Asset is created or updated, it must be published. Publishing an Asset publishes all pages on which the Asset resides. The currently published content will be republished with the updated Asset.

Web Content (Generic) — Generic Assets are used for entering formatted text or media items. They are created and edited with a mini-WYSIWYG Editor. The Asset may preview in the WYSIWYG Editor. In some cases the Asset will only render in Preview. Web Content Assets support Dependency Manager. This type of asset is available across sites within an account unless Lock to Site is selected.

Text Only — Text Assets are used for entering plain text. They are created and edited with the plain text editor. Text will be rendered as plain text and characters will be escaped. These Assets will render in the WYSIWYG Editor. This type of asset is available across sites within an account unless Lock to Site is selected.

Code (Source) — Code Assets are used for entering source code such as JavaScript or PHP. They are created and edited with the Source Editor. Unlike plain text Assets, characters will not be escaped. Most Assets created using the code Asset tool will not be rendered when viewed in the WYSIWYG Editor. There is no preview for how these Assets will appear once rendered. Source Assets support Dependency Manager. This type of asset is available across sites within an account unless Lock to Site is selected.

Image Gallery — Image Gallery Assets allow users to create and manage image galleries. Users can upload images into the gallery; provide a title, caption, and description; and drag and drop images to modify the order. OU Campus will automatically generate thumbnails based on user-defined settings. These Assets will not render in the WYSIWYG Editor, but they will show on Preview. Image Galleries can only be edited and used on the site in which they were created.
Note:
Live Delivery Platform, including Image Galleries, is an optional set of features in OU Campus. Please contact the university's designated OmniUpdate Sales Director for details. The Image Gallery option in Assets will not appear unless Live Delivery Platform has been purchased and activated both at the Super Admin and Account levels.

Managed Forms — Forms Assets allows users to easily create and manage forms, surveys, and polls in OU Campus. Users will create Assets, which can then be inserted into the appropriate page(s). Within the Asset creation, a user will be able to utilize six available fields, including single line text, multi-line text, radio buttons, checkboxes, drop-downs, and multi-select. Users can also elect to have the results of form submissions emailed to one or multiple recipients. These Assets will not render in the WYSIWYG Editor, but they will show on Preview. Managed Forms can only be edited and used on the site in which they were created.

Note: Live Delivery Platform, including Forms, is an optional set of features in OU Campus. Please contact the university’s designated OmniUpdate Sales Director for details. The Forms option in Assets will not appear unless Live Delivery Platform has been purchased and activated both at the Super Admin and Account levels.

 

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Creating an Asset

To create an Asset, follow these steps:

  1. Navigate to Content > Assets.
    Asset Manager location
  2. Click on New.
    Content > Assets View
  3. Select the type of Asset.
    Contents Assets New
  4. Complete the Asset creation. Don't forget to save it!

The fields for Asset creation are:

Asset Name — Friendly name that will be displayed through the whole system.
Description — Brief description of what the Asset does or is.
Lock to site — Select the checkbox to limit the Asset to be available only on the current site. By default both Image Galleries and Managed Forms are only available to the site on which they were created.
Tags — Words used to categorize the Asset. These are used for searching for Assets when in Content > Assets, as well as when inserting an Asset on a page. Currently configured tags will be suggested as the user begins typing.
Asset content — Contents of the Asset.
Content editable by — Defines which group can edit the content of the Asset.

Note: Some tags keywords have been predefined at the system level. These tags can be used in addition to any keyword tags of the user's choice. The following is a list of the predefined tags: Image, Text, URL, Link, Name, Address, Media, Include, Script, Email, Phone, Date, Quote, Document, PDF, OU_Asset.

Note: Depending upon the Asset type, other fields might be available.

Adding Additional Tags
Tags can be added to an Asset during creation or editing. These tags can later be used to filter the listed Assets. To create a new tag, start typing a new term and enter a comma or click on the Add {search term} bar that is displayed. Tags can also be defined to limit the results in an Asset Chooser when used in a TCF, editable region, or MultiEdit region. 

Important Note: Now that the Asset is created, it can be inserted into pages. However, an Asset will not render on the Production Server until it has been published.

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Web Content (Generic)

When Web Content (Generic) is selected, a form with a mini-WYSIWYG Editor will appear. Give the Asset a friendly, easy-to-understand name, describe the Asset, tag it with keywords, and then create the Asset in the "Asset content" box. Finally, set who can edit the content. The other access settings can be managed in the access settings after the Asset is saved. Web Content Assets support Dependency Manager.
Web Content Asset New

 

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Text Only

A Text Only Asset will display a simple text editor. Give the Asset a friendly, easy-to-understand name, describe the Asset, tag it with keywords, and then create the Asset in the "Asset content" box. Finally, set who can edit the content. The other access settings can be managed in the access settings after the Asset is saved. Remember, code cannot be included in a Text Only Asset.  

Text Asset New

 

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Code

The Code Asset will display the Source Editor. Give the Asset a friendly, easy-to-understand name, describe the Asset, tag it with keywords, and then create the Asset in the "Asset content" box. Finally, set who can edit the content. The other access settings can be managed in the access settings after the Asset is saved. Keep in mind that Code Assets may not preview. The Source Editor tools will be available. Source Assets support Dependency Manager.

Code Asset New

 

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Image Gallery

The Image Gallery Asset will display a screen on which thumbnail size can be selected and a selector to add images. Give the Asset a friendly, easy-to-understand name, describe the Asset, tag it with keywords, and then create the Asset by setting the thumbnail size and aspect ratio, and then uploading the images. Finally, set who can edit the content. The other access settings can be managed in the access settings after the Asset is saved. Learn more about how to create Image Gallery Assets, including how to use the included tools and settings. Image Galleries can only be edited and used on the site in which they were created.
Image Gallery Asset New

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Managed Form

The Managed Form Asset will display a screen on which a form can be configured using the six available element types. It is also where the error and success messages are configured, as well as an desired email messages. Give the Asset a friendly, easy-to-understand name, describe the Asset, tag it with keywords, and then create the Asset by defining the messages, creating any necessary emails, and adding the necessary elements. Finally, set who can edit the content. The other access settings can be managed in the access settings after the Asset is saved. Learn more about how to create Managed Form Assets, including how to use the included tools and settings. Managed Forms can only be edited and used on the site in which they were created.
Managed Form New

 

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Using Comments in OU Campus

Comments can be configured within the site as an Asset. Live Delivery Platform's Comments feature gives website visitors an opportunity to have their voice heard on the institutional website. Users can provide their perspective on a topic, like or dislike a page or another user's comment, create comment threads, and much more. Administrators have the tools to monitor all feedback, approve and moderate comments, and have granular control over who can input a comment. For more information about configuring comments, see:

After the asset is configured, insert the asset on the pages in which comments are desired.

  1. Simply use the Insert/Edit Asset icon from within the WYSIWYG Editor or the full page's source code.
  2. Locate the appropriate asset and insert it on the page. Tags can be used to filter the assets, and it is advised to add it as the last piece of content to the page
  3. Save and Publish the page.

Comments will now appear on the page. The comment count refers to the number of comments on that page, even if the same asset is being used on multiple pages.

Preview of DISQUS Comment

Comments can then be moderated from within the Disqus account. All comments added to the same Disqus site (asset using the same shortname) will appear on the same moderation page, but the page name relating to the location of the comment will be shown with each comment. Comments can be marked as spam or deleted. If pre-moderation is on, that will be completed from the moderation screen under Pending. To learn more about moderating comments with Disqus, see: LDP Comments.

 

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