About Authority Levels

The use and administration of the OU Campus content management system relies on authority levels for users. A user's authority level determines his/her inherent permissions. Every user level has inherent abilities, and there are additional permissions that can be granted to a user. The ability to change site and account settings is limited to Level 10 administrators, as is assigning access settings, and the Admin tab functionality is only visible to users with authority Level 9 or 10. Each user is assigned a user level upon creation, which can be changed by an administrator at any time if necessary. Changing a user level does not necessarily change the user's additionally granted permissions. It is valuable to note that all users can inherently publish, but this right can be revoked for users Level 0–9. The authority levels 0–10 can be changed via the interface with either the Dashboard or Setup tab. For example, the Setup > Users > User Restrictions > User Level dropdown field shows the available authority levels.

User Levels

The different levels are described below.

Reviewer (Level 0)

Reviewers have the ability to view their mailbox (Inbox, Outbox, and Compose), and can change their log in password (if LDAP, CAS, or Shibboleth are not being used). They have limited access, but they can check out, view, schedule and publish pages, but not edit them. If an approver is set, then they may only send the page for approval.

An example of this user level is an executive who should not be editing pages but does wish to review them before they are published. The executive may or may not be expected to publish pages. So publishing rights may be revoked if an administrator is always the final publisher

Contributor (Level 0–4)

Contributors have the abilities of reviewers plus the ability to make minor updates to web pages. Contributors make updates in OU Campus using the WYSIWYG Editor. Here they are able to edit text, insert images, create and edit tables, and a variety of other actions. Most contributors cannot add pages, which starts at a Level 4. While contributors can publish by default, it is very common to revoke publishing rights at this level.

Typical contributor users are administrative staff who should be updating content and not creating new content. These users may be granted upload rights so as to allow updates of PDF-based forms.

Editor (Level 5–7)

Editors have the abilities of contributors plus the ability to make more enhanced updates to web pages. Editors inherently have access to the page properties, which includes configuration options such as the title or meta tags. The other options in the page properties are available based on group permissions. Editors are also able to view recent saves and recent publishes logs. They can also create new pages, and starting at Level 6, they inherently have the ability to upload files. Editors may be restricted from publishing.

Level 6 users are one of the most common. These are general editors, and they are often users who have had experience in a CMS.

Designer (Level 8)

Designers are able to perform editing, uploading, and other system tasks, but not the Admin or Setup tab functions. Their work usually does not require an approver, but again this is determined by the system administrator. Level 8 users inherently have the ability to rename files, as well as move, copy, and delete files. They also have the ability to change the group of people who have access to a page.

Level 8 users are often departmental administrators and very commonly are set as approvers for lower level users.

Assistant Administrator (Level 9)

Assistant administrators are able to perform editing, uploading, and other system tasks, as well as the Admin tab functions. They do not have the authority level to perform administrative tasks such as assigning access settings, with the exception of access group, nor access to the site and account settings. They cannot perform Dependency Manager scans, or directory/site publishes. Their work usually does not require an approver, but again this is determined by the system admin. They are often considered reporting administrators, and they have access to all areas of the site. They are granted the ability to check in pages on behalf of other users, and reassign pages in workflow.

Admin (Level 10)

Admins control the OU Campus system and its users. It is their responsibility to create users and groups, and determine which users needs to send their edits for review and approval. Admin functions include the ability to check pages back in that have been inadvertently left checked-out, override the approval process when pages have been sent to unresponsive approvers, edit the site and account settings, run the Dependency Manager scanner, and override default access settings for other authority levels. Administrators can also publish the entire site in one location and configure social media settings

Super Admin

Enterprise installations of OU Campus also include super admin access. For more information:

Super Admin

Related Content

For the authority levels required for performing various functions in OU Campus, please see:

Permissions Chart

Also, the OU Campus Administrator Reference Guide provides a listing of tasks commonly performed by Level 9 and 10 administrators.

The OU Campus End-User Reference Guide provides a listing of listing of tasks commonly performed by users Level 8 and below.

Was this page helpful?

Additional Comments:

(Include your email address if you would like a reply)

Procede to