Configuring User Tools

Three tools that level 10 administrators can set up for users are Toolbars, Font Size Sets, and Snippets. All three are site-specific. The Toolbars setup can be used to create and modify toolbars for the WYSIWYG. Toolbars and Font Size Sets are intertwined features. Font size sets is where a specific set of fonts can be created and then applied to toolbars from within the Toolbars section. Font size sets are assigned to toolbars, and toolbars are assigned to:

  • Users
  • Sites
  • Directories
  • Pages
  • Editable Regions


It is possible to have as many toolbars as necessary to manage the tools available to the users. It can be helpful to assign toolbars to users as the toolbars are generally focused on skill level and access. However, there are occasions when a toolbar is more appropriate for a page, or in many cases an editable region. For instance, a side navigation may need a very restrictive toolbar, which may be different from the user’s toolbar.


Snippets are files that have been designated as reusable content. One example of the use of a Snippet is a table structure, which can be used over and over. Another would be an image with a caption.The data changes from page-to-page, but the defined structure can be reused. Anything that can be created as a template or structure or bits of text, but may have changes, can be created as a Snippet.

Snippets are inserted into the page using the WYSIWYG Editor and become a part of the page. Snippet files should be HTML-based and cannot contain any client-side or server-side code. Only code that is acceptable in the WYSIWYG Editor should be included. Snippets can include classes, which can be used with client-side or server-side script. Once the snippet is inserted on a page, the on-page content can be edited without affecting the original snippet. Likewise, editing the original snippet file or snippet does not affect any previously inserted content.

A snippet file can utilize existing CSS, such as a class, to help define style and enforce adherence to the site design.

To use Snippets with the site, first the Snippet file needs to be created and uploaded. The creation of the Snippet file is generally done outside of OU Campus. However, once uploaded, the file can be altered from within OU Campus if necessary. It should be uploaded to the Staging tab, generally to a designated Snippets folder.

The origination of the file outside of OU Campus is inconsequential. A user with the proper upload permissions can upload the file to be used as a snippet. However, the assignment of a file to be used as a Snippet is restricted to a Level 10 administrator. It is recommended that one snippet folder be created where all snippet files are uploaded to help manage the organization of files. This folder is generally restricted to administrators, and users should be encouraged to send the administrator the Snippet files they wish to use for review, upload, and assignment.

Once the Snippet file is uploaded, it can be identified as a Snippet. The identification of files to be used as snippets is accomplished by navigating to Setup > Snippets.

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