BASICS

ADMINISTRATION

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SUPER ADMIN

  LAST UPDATED
4/8/2014

Custom Reports

OU Campus™ contains Custom Reports that compile information about the system, which can be exported as CSV files.The Custom Reports feature is found in Admin > Custom Reports and available to Level 9 and 10 users.

Configure Report

To configure a report:

1. Navigate to Admin > Custom Reports.


Custom Reports

2. Select the desired report. There are nine available reports:

  • Users
  • Directories
  • Pages
  • Sites
  • Groups
  • Tweets
  • Facebook Wall Posts
  • Products
  • Assets

Custom Report Selection

3. Select the column categories desired for the report. The options will change based on the report type chosen. Some options will have additional criteria, such as the ability to enter a date range. To select all the categories at once, simply click the Select All checkbox at the top of the list.

Example of Custom Report: Pages
Custom Reports

4. Click Run Report.

Additional Options

Selecting certain column categories will present additional options.

The Address "Start With" is the root relative path. For example, /admissions would return all files that are of a path that starts with /admissions.
Address Options

The Access options allow the data to be narrowed down to a particular group or user, who may be in multiple groups.
Access Options

Date Chooser

The date ranges allow a particular start and or end date to be chosen.

Custom Reports Date Chooser

If entered manually, the date range MUST be in this format: MM/DD/YYYY. Single digits are acceptable for months and days.

Publish Targets

The Pages, Sites, and Products reports include a column for data regarding the last publish target. For the Products report, the data can be further delineated by specific publish target, date, and revision.

Last Publish Target

Dependencies

When running a report on Products or Assets, an option of "Subscribers" is available. This returns the number of pages subscribing to the Asset, page, or directory listed. To see which pages are subscribing to the Asset, page, or directory, click on the Dependency Tag.

Dependency Report

Dependency Tag Report

For more information about dependencies and what makes something dependent, read about Assets and Dependency Manager.

This should not be confused with the Page Products option found on the Pages report. This indicates the number of products produced upon publish. For example, if the publish results in the page being available in HTML and PDF format, this is considered two products. Click the number listed under the Page Products column to see the products.

Page Products Report

Detailed Products

 

Next Page

 

Report Options

After running the report, the report will appear as a web page within OU Campus.

The report can be:

  • Reviewed
  • Exported as a CSV file
  • Sorted by the column headers

Reviewing the Report

The report displays the requested data. The number of pages in the report is indicated at the top of the page, and 25 rows display at a time.
Report

Navigate through the pages of report data using the upper, right-hand options, which include Previous, Next, First, and Last. It is possible to enter a specific page number to which to navigate as well.
Navigating Report

Sort the report by the column headers. Clicking on the column header once will sort in ascending order. Clicking a second time will sort as descending. An arrow will appear next to the column by which the report is being sorted.
Sorting Report

Export Report

Export a report by clicking on the Export Report link.
Export Report

After clicking Export Report, a standard dialog box may appear on the screen asking if the report should be opened or saved. Complete the export process using either option.
Save Report

Note: After exporting the report in the CSV format, make sure to save the CSV file to the local computer, and then import the data into Excel. It is possible for the data to be altered by Excel if not imported and simply just opened.

Modify Report

Modifying the report will return the administrator to the previous configuration screen. To do this, simply click on the Modify Report link at the upper, left-hand portion of the report. The report options can be adjusted and the report re-run, or another report can be run.
Modify Report

 

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