Publish Settings

Overview

The Publish Settings panel on the Account Settings screen in the SuperAdmin interface includes settings that are available for, or control the publishing of, files for sites within the selected account. All of the fields within this panel are optional, and can be defined with the creation of a new account for the skin or defined later by editing the account settings.

The Publish Settings panel is also available through the OU Campus interface for Level 10 administrators via Setup > Account. The settings in the panel are the same for the SuperAdmin interface and the normal OU Campus interface. This panel includes the settings for the following features:

  • Page Check: Allows users to run specific tests to assess a page’s integrity prior to the time of publish. Enabling Page Check for an account allows for Final Check to be enabled at the site level. Page Check can be enabled or disabled for all users, or it can be set at a per-user level by an administrator or by the users themselves.
  • Page Check Options: Determines which Page Check options are available for use. This option is only available if Page Check is enabled. The following options are available: Spell Check, Link Check, W3C Validation, and Accessibility Check.
  • Accessibility Guideline: When Accessibility Check is selected as a Page Check option, a specific guideline can be selected to assess a page’s adherence to that specific accessibility standard.
  • Accessibility Options: Administrators can choose whether Likely Problems and/or Potential Problems are shown when Accessibility Check is run on a page. Known Problems cannot be turned off.
  • Publish Threshold: Defines the maximum number of pages that can be auto-published when an asset is republished or when a file under management of the Dependency Manager is moved or renamed. If left blank or set to 0, any number of files and pages can be auto-published.
  • Default Tweet/Wall Post: Defines the default text that populates the Tweet and/or Wall Post fields on the Social Media tab of the Publish modal. Account defaults can be overridden at the site level or at the time of publish.

Publish Settings Panel in SuperAdmin

Page Check

Page Check is an account-wide feature with several customization options that can be selected at the account, site, and even user level. This provides an administrator flexibility in the implementation of the various quality assurance checks that can be run on a page. Once Page Check is enabled, it can be initiated for a page through the following methods:

  • From Content > Pages, then hovering over a checked-out page's row and selecting Review > Page Check
  • By selecting the Page Check icon in the Page Actions toolbar when viewing a checked-out page
  • After clicking Publish either from the Pages list view or in the Page Actions toolbar (the Page Check icons appear in the Final Check tab of the modal)

These tools allow a user to check for spelling mistakes, assess the integrity of links, check compliance with a W3C validator, and check that the page is compliant with a specific accessibility standard. Page Check can be run at any time prior to page publish. It is important to remember that the options enabled in Page Check will be the only options that are available to be be enabled for Final Check for a site. There are four options for Page Check:

  • Disabled: Disables Page Check for all users. This option is not normally recommended as it may prevent detection of misspelled words, broken links, HTML markup errors, and known problems with accessibility standards. When Page Check is disabled it is no longer an option on the Review menu or as a icon in the Page Actions toolbar.
  • On for Everyone: Enables Page Check for everyone. This is the most common configuration of Page Check.
  • Set by Administrator: Administrators can activate Page Check on a per-user basis via Setup > Users.
  • Set by User: Users are able to enable or disable Page Check for themselves from their user settings.

Page Check Drop-Down Menu

Page Check Options

Once the Page Check checkbox has been selected, the Page Check Options are made available. Any or all of the options can be chosen. Only the Page Check options enabled at the account level will be available when running a Page Check. If Final Check is to be enabled for a site, only the corresponding Page Check options that are enabled at the account level will be available to enable for Final Check. Page Check Options include:

  • Spell Check: Identifies any spelling errors on the page. The errors may be within editable regions to which the user does not have access, and may identify words that are not misspelled but need to be added to the custom dictionary. When using spell check, the choice of custom dictionary is available.
  • Link Check: Checks the validity of the links. This includes links to other OU Campus-managed pages and links to binary files and external websites.
  • W3C Validation: Checks the markup for the page with the W3C validator.
  • Accessibility Check: Checks the page for compliance with the specific Accessibility Guideline selected and to the level chosen for the Accessibility Options.

For more information about the different checks, please visit the following pages:

Accessibility Guidelines

When the Accessibility Check option is selected under Page Check Options, the Accessibility Guideline drop-down is made available. These guidelines dictate functionality and UI requirements for users with special needs. The available accessibility guidelines are:

  • BITV 1.0 (Level 2)
  • Section 508
  • Stanca Act
  • WCAG 1.0 (Level A)
  • WCAG 1.0 (Level AA)
  • WCAG 1.0 (Level AAA)
  • WCAG 2.0 (Level A)
  • WCAG 2.0 (Level AA)
  • WCAG 2.0 (Level AAA)

BITV 1.0 (Level 2) are German accessibility standards. Section 508 are USA federal requirements for accessibility standards. The Stanca Act refers to Italian requirements for accessibility standards. WCAG refers to the Web Content Accessibility Guidelines and the choices include versions 1.0 and 2.0 and all three priority levels (A–AAA) for each.

Accessibility Options

Additionally, an administrator has three options for displaying the results for the Accessibility Check. These options are:

  • Show Known Problems
  • Show Likely Problems
  • Show Potential Problems

To select a set of accessibility guidelines:

  1. Navigate to Accounts from the global navigation menu. From the accounts list screen, hover on the target row and select Edit.
  2. On the Account Settings screen, navigate to the Publish Settings panel.
  3. If Page Check is not enabled, select one of the options to enable it from the drop-down.
  4. From Page Check Options, select Accessibility Check.
  5. Select a set of accessibility standards from the drop-down labeled Accessibility Guideline.
  6. Choose from the Accessibility Options in order to determine the types of results to show.
  7. Click Save.

For more information, including examples of the results, visit the Accessibility Check page.

Publish Threshold

The Publish Threshold setting defines the maximum number of pages to be auto-published when an asset is republished or a file under management of the Dependency Manager is moved or renamed. If the threshold is set to 0 or left blank, there is no limit on the number of pages that can be auto-published. When the Publish Threshold is set, and a user attempts a publish that will exceed the setting, the user will not be able to publish the content. The will receive a message that an administrator must be contacted to carry out the publish.

For more information, visit the Publish Threshold page.

Default Tweet/Wall Post

Defines the default text that populates the fields on the Social Media tab of the Publish modal. The tab provides options for the user to include the default message or to edit the message which would be published to the selected Twitter or Facebook pages with the page publish. A shortened URL for the page can be added by clicking the Add Short URL link beneath the respective social media. Account defaults can be overridden at the site level and/or at the time of publish.

For more information, visit the Setup Facebook and Setup Twitter pages.