Users & Groups

Overview

Users and groups are an integral part of the OU Campus content management system. They are instrumental in setting up a smooth workflow and in assigning access. Users can be added to groups as members, and groups can be assigned to different areas and functions, such as pages, directories, and the ability to bypass the approval workflow. Proper set up of users and groups can help create a CMS that is both easy for end-users to manage content, and that is secure for administrators.

Users and groups should be configured prior to attempting to set the access settings and permissions. Keep in mind that nothing is assigned to a groups; rather, a group is assigned to a page, directory, etc.

Users and groups are account-wide settings; that is, the same user can access all sites within an account. Level 10 administrator privilege is necessary to modify and create users and user groups. Level 9 assistant administrators have unlimited rights to assign editing by groups. Level 8 users have limited editing assignment rights. They can assign a group for access to page, directory, or asset, limited to pages to which they belong, and they can only assign to groups to which they belong.

Users

Setting up a user not only gives the individual the ability to access OU Campus, but it also defines the user’s permissions level. There are 11 user levels within OU Campus (0–10). The most commonly used user levels are 4, 6, and 8, which is used sparingly. Level 9 and Level 10 are administrators. To see the inherent permissions available to each user level, see the Permissions Chart.

In addition to the inherent abilities dictated by a user’s permissions level, additional permissions can be assigned. These permissions include the ability to add words to the site’s custom dictionary, the assignment of an approver, the ability to upload files, and the assignment of a custom toolbar. All users inherently have an ability to publish pages and assets.

Assigning an approver to a user revokes that user’s publish rights.

Users are added as members to groups. Users, as individuals, can only be assigned to approver settings for users, sites, directories, pages, and assets

A user must be created before it can be added to a group.

Groups

Users are assigned as members of groups. It is possible to create empty groups if they are needed during the implementation process. Custom Reports can be used to confirm that the users have been added to the appropriate groups as necessary.

Settings are not assigned to a group; groups are are assigned to a setting. For example, groups may be assigned to:

  • Access to servers, sites, directories, pages, editable regions, and assets
  • Publishers (to bypass the approval process) for sites, directories, pages, and assets
  • Access for Twitter, Facebook, and templates
  • Editors for blogs