Permission Chart

Overview

Authority levels are set by administrators by assigning a user level to a user. The functions available to each authority level are detailed in the table below. A checkmark indicates that the feature is inherent to that authority level. A diamond indicates that it can be assigned by an administrator. Level 10 administrators can also modify access settings based on content, which includes for a page, binary file, directory, site, publish target, or asset. Access settings are modified by assigning a group. The system group Administrators Only provides rights to Level 10 administrators. The system group Inherit from Parent indicates that the value is dependent upon the setting of the parent item. For example, if a file has Inherit from Parent as the value, then the directory setting is used. The system group "Everyone" includes all user and administrator levels. Site level settings are available to Level 10 administrators.

Legend

  Assigned by an administrator

  Inherent for the authority level

 
  Reviewer Contributor Editor Designer Asst. Admin Admin
0 1 2 3 4 5 6 7 8 9 10
DICTIONARY
Add entries to Spellcheck Dictionary
Custom Dictionaries
Ability to manage and edit words in the Custom Dictionaries from Setup > Custom Dictionary.
                   
GADGETS
Access to Dashboard and Sidebar Gadgets. Level 0 users do not have access to edit pages and therefore do not have access to the Images Gadget and Snippets Gadget.
Gadget Setup
A Level 10 administrator can add new gadgets and set access settings for gadget availability.
                   
HTML
EDITOR
Access to Editable Region HTML
Via the WYSIWYG Editor, click the HTML button in the WYSIWYG Toolbar to use the HTML Source Editor. Provides access to the editable region's HTML. A custom toolbar that does not include the HTML button can be created and assigned to a user.
 
Edit Page Source
A Level 9 user can be restricted from using the Source Editor by selecting the Disallow Source checkbox in the User Information screen by a Level 10 administrator.
If given access to the Source Editor, user levels 1-8 can only see the source of pages to which they have access.
 
CONTENT
Show All Files
Content is visible within the current directory, but navigation cannot be accomplished if there is no access to the directory or page. Access Group can allow for or restrict access to content. Administrators can restrict access to the production server in Site Settings, which prevents users in that group from publishing or viewing files on production.
 √  √  √  √
Edit Page Content  
Modify Page Parameters
Content must be checked out to modify.
         
Upload File
If assigned, levels 1-5 can only upload files in areas to which they belong.
   ◊  ◊  ◊  ◊
Zip Import
Assigned with Allow Upload for Level 6-8. If assigned, can only import ZIP files in areas to which they belong.
           

Move to Recycle Bin
Assigned permission and level 8 users can only recycle files to which they are assigned access rights. Level 9 and Level 10 can recycle any content. Directories cannot be recycled. If the Recycle Bin is not configured, files are permanently deleted, not recycled.

 

Recycle Bin
If a user has been given permission to recycle files, they can also enter the Recycle Bin to permanently delete or restore files.

 

Delete Directories
Level 9 and 10 administrators may delete all directories by default. Level 8 users can only delete directories to which they are assigned access rights.

               
Delete Binary File
Level 1–8 users can only delete binary files to which they are assigned access rights; including images, PDFs, Word documents, Excel spreadsheets, and so on.
 

Create New Page
Available templates may vary depending on the template group assigned to the directory by an administrator. If the template group is not assigned at the directory level, then it inherits the group from parent directory or the site level. If not assigned at the site level, then all templates for the site are available for use.

       
Overwrite Files
If assigned, user levels 1-8 can only overwrite existing files to which they have access.
 
Create New Sections/New Folders
Available templates may vary depending on the template group assigned to the directory by an administrator. If the template group is not assigned at the directory level, then it inherits the group from parent directory or the site level. If not assigned at the site level, then all templates for the site are available for use. The New Folder option may or may not be available for use, depending on the template group used.
       
Moving a File, Moving a Directory
Ability to move files and directories. Level 8 users can only move files and directories to which they have access.
               
Renaming a File, Renaming a Directory
Ability to rename files and directories. Level 8 users can only rename files and directories to which they have access.
               
Copying a File, Copying a Directory
Ability to copy files and directories. Level 8 users can only copy files and directories to which they have access.
               
Other Pages Features
If access to area is available, then Preview, Versions/Save Version, Quick Search, Publish, Scheduled Publish, and Submit for Approval are all available. Publish and Scheduled Publish are revoked with the Approver setting.
Assets List View
Can be overridden at site level with Asset Access > Access Group. Default is the Everyone group. When list view access is disallowed, non-members can only utilize assets.
Create Assets
Administrators can restrict asset creation at the site level, and each asset type can have a unique group who can create that asset type. These options are available at Setup > Site > Asset Access.
       
Edit Assets
& Asset Properties
Can be overridden on a per asset basis with assignment of Access Group.
 
View Asset Log          
Copy Assets
Level 8 users can only copy assets to which they have access.
               
Rename Assets
Level 8 users can only rename assets to which they have access.
               
Use Assets
(e.g., insert onto page): Assigned with Available To access setting; default is Everyone group.
View LDP Form Asset Submissions
Delete Assets
Level 1-8 users can only delete assets to which they are assigned access rights.
 
Other Features
If access to Asset List View is available, then Preview, Versions/Save Version, Publish, Scheduled Publish, and Submit for Approval are all available. Publish and Scheduled Publish are revoked with the Approver setting.
Access to assets regardless of groups assignments.                  
Create Snippets
                 
Assign RSS Feeds
                 
Rebuild RSS Feeds
If an RSS feed item is updated from within the Content>Pages view, the feed can be rebuilt, publishing the updates. Can be revoked by assigning an approver (except for Level 9 and Level 10).
   √  √  √  √  √  √
Edit RSS Items
If feed is assigned.
   √  √  √  √  √  √
Find and Replace
                   
SOCIAL
MEDIA
Setup Facebook Pages & Twitter Accounts                    
GROUPS
&
USERS
Ignore Groups & Tagging                  
Create & Modify Users                    
Create & Modify User Groups                    
Assign Editing Rights
Assignment of group with access to content including page, directory, or asset; Limited to content to which they belong and can only assign to groups to which they belong.
               
Unlimited Assign Editing Rights
Assignment of group with access to page, directory, or asset; No limit by page or group association.
                 
WORKFLOW
&
PUBLISHING
My Checked-Out Content Gadget
Shows pages checked out to current user.
View Log
Publish Content
Can be revoked by assigning an approver.
Publish Directory                     
Publish Entire Site                    
TAGS

Tags Setup
A Level 10 Administrator can manage all tags in the account, create collections, merge and disable tags.

                   

Tags Access Settings
Configuring Fixed and Filtered Tags for directories and all files within.

                 
REPORTS
MENU
Ability to see data for all pages/users site-wide                  
Required Actions, Checked Out Content, Pending ApprovalsScheduled Actions ReportsRecent Saves and Recent Publishes Reports (if not administrator, only able to see content to which they have access)
Site Check and Custom Reports                  
MARKETPLACE
Access to OU Marketplace
Ability to send links to gadgets and add-ons in the Marketplace for review.
Ability to contact OmniUpdate directly to request new modules for their institution.                    
Ability to install new gadgets from the Marketplace.                    
ACCOUNT
INFO
Access to Site and Account Info (Setup Menu)                    

Configure site-wide Access Settings.

                   

Configure Asset Access Settings.

                   
Activate Dependency Manager and run scanner on site and/or directory.