Directories Report

Overview

The Directories report, along with the Pages report, can be helpful when setting up groups and assigning access. These reports can then be exported and imported into one file (for example, in an Excel spreadsheet). Additional information can be added, such as that for access settings, an approver, and a group whose members can bypass the approval process. If other information is desired, that can be added too.

For more information, visit the Reports & Workflow page.

The following options are available for Directories reports:

  • Select All
  • Path: Enter the directory for which to obtain data. All subdirectories are also included.
  • Access: When selected, the options for Available To are Groups or Users so that the report can show which groups or users have access to the content.
  • Toolbar: Shows the toolbar assigned to each page.
  • RSS Feed: Shows the RSS Feed assigned to each page.
  • Bypass Approval: Shows the bypass approval group assigned to each page.
  • Approver: Shows the approver assigned to each directory.
  • Template Group: Shows any template groups that have been assigned to the directory.
  • Dependency Tag: Shows the dependency tag for a directory. This in the format of {{d:xxxx}}. Clicking the dependency tag brings users to the Dependency Tag Subscribers Report, which shows all pages that subscribe to that dependency tag.
  • Directory Variables: Shows the directory variables that have been added to the directory.
  • Subscribers: Shows any pages that have subscribed (linked) to the directory.

Tips for the Path Field

Users can take advantage of advanced syntax to narrow their search using the Path field. Aside from entering the path beginning with the root of the site, users can:

  • Use "%" as a wildcard: the % symbol can be used as a wildcard, acting as a substitute for any string of text. For example, entering /%/images/ will find all directories called "images" on the site.
  • Use "_" as a single-character wildcard: using _ can act as a substitute for a single character in the filename. To find directories with an underscore in the path, use \ before the underscore to escape the underscore from its normal use as a wildcard. For example, to search for subdirectories in /_resources, enter /\_resources/ in the Path field.

Directories Report Options

Directories Report Options

Directories Report Results

Directories Report Results