Pages List View

Overview

The Pages list view provides access to functionality relating to creating new content, uploading, and editing new content. It provides a view of the pages, files, and directories that make up the site, and the additional functionality that is available for each file and directory. This area can be navigated to from the Content button in the global navigation bar or Content > Pages.

Hover over the row corresponding to the content for more options. Both PCF pages, as well as other editable file types such as TXT, HTML, and INC files can be edited. With Binary Management enabled, images can also be stored, accessed, and edited on the staging server.

Pages List View

The Pages view includes the following features and functionality:

Breadcrumb

Breadcrumb in Pages List View

Enables a user to click a link to navigate to the parent directory or any direct ancestor directory. It includes the clickable Home icon to quickly navigate to the site root. Clicking a linked parent or ancestor directory displays the files and subdirectories in that directory, while clicking the current directory link will bring up the Access Settings modal (for users with the proper authority level).

New

New Button

The New button provides access to templates for creating new content. The templates that are available for creating new content are dependent upon the site configuration and access settings, as not all content templates may be available for all content areas.

For more information, visit the New Content page.

Upload

Upload Button

The Upload feature of OU Campus provides the ability to upload files to both the staging and production servers, as well as any configured publish targets. The ability to upload a file is available in the Pages list view, as well as in conjunction with other features such as the Insert/Edit Image tool in the WYSIWYG Editor.

For more information, visit the Upload page.

Filter/Quick Search/Advanced Search

Filter Bar and Search Options

By just typing into the field, the current list view will be filtered using the Filter tool. Clicking the tag icon will allow for filtering by tags. Clicking Advanced Search will bring up the Advanced Search modal for more specific searches.

For more information, visit the Filter and Advanced Search pages.

Content List

Content Lista

The list can be sorted by file type, file name, date/time it was last modified, and by status. Hovering over a row will reveal additional options under the Options heading. A user can switch between viewing the files that exist on the staging or production server, or choose an alternative publish target from the Production drop-down. The list view includes the following columns:

  • Checkbox: For selecting multiple files and/or directories on which to perform an action. Selecting the checkbox in the column header selects all files listed, even if they are paginated (that is, more items exist in the directory than are shown on the current page). Multiple content items may also be selected individually. When selecting files individually and navigating via pagination, the previously selected files continue to be selected. The available actions will depend upon the status of the files in the selection. When the list view is filtered and the select all checkbox is used, then all of the filtered results are selected. Manually filtered and selected results are also persistent when navigating by pagination.
    For files checked out to the current user, Publish, Copy, and/or Move to Recycle Bin are available. When files checked out to others are selected, only Copy is available.
  • File Icon: The file icon provides a visual indication of the file type; for example, media file type, image file type, PDF, Word document, etc.
  • Name: Shows the file name and extension, which can be clicked to enter Preview mode. The functionality present in Preview is dependent upon the file type. Previewing a PCF page shows the preview of the page. Previewing supported image types brings up the Image Editor. Other binary file types such as ZIPs are downloaded. The Name column also shows the file size in bytes or kilobytes.
  • Status: Shows the icon indicating page status.
  • Modified: Shows the date and time of the last save.
  • Options: Additional actions and operations are available under the Options column when the file is selected via checkbox or hovered over. See below for more information.

File and Directory Options

This section provides an overview of the menus and functionality that can be accessed under the Options heading from both the staging and production servers in the Pages list view. The available menus and actions for each row varies depending on user level, access settings, file type, and file status. On staging the four options include:

  • Edit
  • Review
  • Publish
  • File

On the production server or publish target, the following are available:

  • View
  • Rename
  • Move
  • Delete

Edit Menu

The Edit menu allows users to navigate to the Edit view or Source Editor for the page and edit reminders. For more information on the available actions for the Edit menu, visit the Edit page.

Review Menu

The Review menu allows users to preview the page, save a version of the page, and view the Versions and Log for the page. For more information on the available actions for the Review menu, visit the Review page.

Publish Menu

The Publish menu allows users to to publish files, directories, or sites from the staging server to the production server or an alternative publish target, if configured. Additional publish options are available from this menu, such as Schedule Publish, Submit for Approval, and Expire. This menu will only be available if the file is checked out to the user.

For more information on the available actions for the Publish menu, visit the Publish page.

File Menu

The File menu allows users to perform various file actions, such as copying, moving, renaming, or moving a file to the Recycle Bin. For more information on the available actions for the File menu, visit the File page.

Options on Staging Server

Staging Server Directory Actions

Options for Directories in Pages List View

Directories are the most limited in terms of available actions. The Review menu is unavailable for directories because folders themselves cannot be reviewed, only the content within the folder. Directories cannot be recycled. If Recycle Bin is enabled, a directory recycle can be simulated by recycling the pages within the directory and then deleting the containing directory folder. The actions available for directories can vary, but by default the available actions include:

  • Edit: Access is the only option available for this menu for directories.
  • Publish: Publish is the only option available for directories.
  • File: The File menu includes Scan, Rename, Move, Copy, and Delete.

Staging Server Checked-In Page Actions

Hover Options for Checked-In Page on Staging

When a file is checked in on the staging server, it appears as a gray row when the user hovers over the row on the Pages list view. The actions available for directories can vary, but by default the available actions include:

  • Edit: Page, Access, and Reminders can still be accessed for checked-in pages.
  • Review: Preview and Log are the only available actions for this type of content.
  • Publish: Publish, Schedule, and Expire provide moderate publishing capabilities.
  • File: Rename, Move, Copy, and Move to Recycle Bin are the available actions for this menu.

Staging Server Locked Page Actions

Hover Options for a Locked Page on Staging

A file will appear as locked when another user has checked out the page or scheduled the page for an action. The page itself cannot be edited, but reminders can be assigned and reviewed for locked content. The Publish menu is unavailable for locked content. The actions available for directories can vary, but by default the available actions include:

  • Edit: Access and Reminders are the only available options in this menu for locked content.
  • Review: Both Preview and Log are available for users to review the content.
  • File: Copy is the only option available in this menu. 

Staging Server Checked-Out Page Actions

Hover Options for Checked-Out Page on Staging

When users check out content, all available action menus are displayed by default. However, users with custom permissions may or may not have all action menus available. As the file is checked out by the user, the restrictions on the action menus will be minimal. The actions available for directories can vary, but by default the available actions include:

  • Edit: Page, Source, Properties, Access, and Reminders are available for users in this menu.
  • Review: Preview, Save Version, Versions, and Log are available for users in this menu.
  • Publish: Publish, Schedule, Submit for Approval, and Expire are available for users in this menu.
  • File: Rename, Move, Copy, and Move to Recycle Bin are available for users in this menu.

Staging Server Checked-In Binary Files Actions

Hover Options for Checked-In Binaries on Staging

Depending on site settings, binary files may be uploaded to the staging or to the production server. Different options are available depending upon which server the file is uploaded to. Users have the ability to edit binary files even if they are not checked out. Users utilize the internal OU Campus Image Editor. The actions available for binary files checked in on the staging server can vary, but by default the available actions include:

  • Edit: Image, Access, and Reminders are the available actions for this menu.
  • Review: Preview, and Log are the available actions for this menu.
  • Publish: Publish, Schedule, Submit for Approval, Expire are the available actions for this menu.
  • File: Rename, Move, Copy, and Move to Recycle Bin are the available actions for this menu.

Staging Server Checked-Out Binary Files Actions

Hover Options for Checked-Out Binaries on Staging

When a user checks out a binary file in the staging server, they have more versatile tool set than if the file remained checked in. Checking a binary file out allows users to edit the image with the internal OU Campus Image Editor, although checking the file out for editing is not necessary. The actions available for binary files checked out on the staging server can vary, but by default the available actions include:

  • Edit: Image, Access, and Reminders are the available actions for this menu.
  • Review: Preview, Save Version, Versions, and Log are the available actions for this menu.
  • Publish: Publish, Schedule, Submit for Approval, and Expire are the available actions for this menu.
  • File: Rename, Move, Copy, and Move to Recycle Bin are the available actions for this menu.

Options on Production Server

Production Server Directory Actions

Hover Options for Directory on Production Server

When a user views directories in the Pages list view on the production server, Rename, Move, and Delete options are available (or fewer, depending on access levels).

Take caution when renaming and moving files from the Production view; the version of the content in production server has been published to the live version of the site and links may break if they are moved or renamed.

Production Server Page Actions

Hover Options for Pages on Production Server

When an administrator views page products and files in the Pages list view on the production server, they may view the published version of the file, rename it, move it, or delete it. User levels 8 and below by default are only able to view the page product/file.

Take caution when renaming and moving files from the Production view; the version of the content in production server has been published to the live version of the site and links may break if they are moved or renamed.

Production Server Binary Files Actions

Hover Options for Binary Files on Production Server

Binary files on the production server can be viewed, renamed, moved, or deleted by and administrator. User levels 8 and below are only able to view the binary file.

Take caution when renaming and moving files from the Production view; the version of the content in production server has been published to the live version of the site and links may break if they are moved or renamed. Be careful when deleting binary files from the production server as well, as this could create broken links.