Access

Overview

Authority Level: Level 9 and 10 administrators can edit the access setting for any content. Level 8 users can change the access settings for content they can access to groups of which they are members.

Access settings can be specified for an editable region, page, directory, and site. In particular, this topic covers page access settings. Note that access settings for a page can also be set by a TCF at the time of new content creation, if the template is so configured. If not explicitly set, access settings have default inherit settings as noted below.

At the page level, the following access settings are available:

  • Access Group
  • Approver
  • Enforce Approver
  • Bypass Approval
  • Toolbar
  • RSS Feed
  • URL Type
  • Exclude Search
  • Exclude from Sitemap.xml

Page Access Settings Modal

Access Group

Determines the group with rights to edit the page. The default setting is Everyone. If the Access Group is set to Administrators Only, then only Level 9 or Level 10 administrators are able to access the page. The default value is inherited from the parent directory, but the TCF can be configured to assign an Access Group or allow for the choice of an Access Group at the time of page creation.

Approver

Assigns an approver for the page; the default value is inherited from the parent directory. Setting the approver for a page is optional. Setting an approver revokes publishing rights from all users who are not in the Bypass Approval group or a Level 10 administrator. Setting the approver for a page overrides a user′s default approver. Assigning an approver at the page level still allows users to choose the approver for the page; use Enforce Approver to disable the drop-down that would otherwise allow the user to choose an alternative approver. The TCF can be configured to assign an approver at the time of page creation.

Enforce Approver

Enforcing an approver is optional even when an approver is set. When enforcing an approver is set, it requires that a page be sent to the designated approver. Select the Enforce Approver checkbox to ensure that a user may not choose an alternate approver from the drop-down.

Bypass Approval

Selecting this option allows members of the assigned group to override an assigned approver and publish the content directly. If not assigned, the default is level 10 administrators.

Toolbar

Assigns a previously created custom toolbar to a page. The default is to inherit from the parent directory. A toolbar can be assigned to a page, which overrides any toolbar assigned to a user, directory, or site. This can be helpful for unique content areas, such as a navigation file. It is important to note that if a custom toolbar is selected in this drop-down, all users, including level 10 administrators, will be forced to use this toolbar. The TCF can be configured to assign a toolbar at the time of page creation.

For more information about creating custom toolbars, visit the Setup Toolbars page.

RSS Feed

Assigns a previously configured RSS feed to a page. Once associated either through access settings or automatically with a TCF, RSS items can be created for the feed. The default is no feed assignment, but the TCF can be configured to assign a specific RSS feed or allow for the choice of one at the time of page creation.

URL Type

Determines the URL type to use for the page. The default is to inherit the URL type from the site settings (or parent directory if a different option had been configured there). Defines the URL structure for when links are inserted on a page. The options are Inherit from Site Settings, Absolute, Root Relative, or Page Relative. Generally, it is best to leave this value at the default and define the URL type in the site settings.

Exclude Search

This excludes a page from Quick Search results. When Exclude Search is selected, the page is not indexed. This will not remove any content that has already been indexed from the search results, unless the option to apply recursively is available and selected, and it only excludes that folder or page, but not subfolders. This selection will not affect the results when using the Find and Replace tool.

Exclude From Sitemap.xml

This excludes the page from the XML sitemap when generating a sitemap.xml.

Modifying Access Settings

Page access settings can be changed using two different methods. To modify page access settings:

  1. Navigate to the Pages list view via Content > Pages in the global navigation bar.
  2. Hover over the row of the target page and select Access from the Edit menu. The Page Access Settings modal will appear.

    Access Settings from the Pages List View
  3. Another method is to select Properties from the Edit menu or click on the linked file path to enter the Preview view. These views show the Page Actions toolbar. From the Page Actions toolbar, select Properties. Then, from the left navigation panel, select Access. The Access Settings panel will appear, which contains the same information as the modal mentioned above.

    Access Settings from the Page Properties Screen
  4. Change any necessary information and click Save.

Binary Files

The Access Settings for binary files are slightly reduced.

Access Settings for Binary Files

Access Settings for binary files are comprised of:

  • Access Group
  • Approver 
  • Enforce Approver
  • Bypass Approval
  • Exclude Search
  • Exclude from Sitemap.xml

They function in the same way that access settings for pages do.